User Management

To manage user account, you have to logon as "system" user or domain administrator. Domain Administrator can manage user account by clicking "Options -> Domain Administration -> User Management".

EmailArchitect Email Server supports 2 types of user account:

User

User has real mailbox on the server. You can use this account to logon EmailArchitect Email Server to send/receive emails.

MBX Path

By default, user's mailbox locates at: EmailArchitect installation\data\[domain]\user\[user]\mbx. Only "system" user can change the location. Please make sure the folder is existed on your server when you input a non-default path, EmailArchitect server does not create the folder automatically. Even you can set multiple users to use the same MBX path. That means every user with this MBX path is accessing a same mailbox. In most case, we do not recommend that you change the MBX Path.

Maximum Size of Single Email

The maximum value is defined by system user. Domain administrator can only set the value less than or equal to the maximum value. "system" user can change the maximum value in SMTP Service Setting.

Quota Size

The maximum value is defined by system user. Domain administrator can only set the value less than or equal to the maximum value. "system" user can change the maximum value in Domain General Setting.

Domain Administrator

Domain administrator can add, remove, edit user in Web Mail -> Options -> Domain Administration.

Prevent to fake this user in MAIL FROM

If the user does not do SMTP authentication at first, the user email address cannot be used as sender email address in MAIL FROM command.

MAIL FROM must be same as AUTH USER

The user MUST use the user email address as sender in MAIL FROM command.

Webmail Only

E.g. Company A provides free email service to the public. It restricts free users from sending/ receiving email from email clients such as Outlook. The domain administrator checked "User can't access SMTP Service" and "User can't access POP3 Service" options for those users. Then those users can only send/ receive through Web Mail.

Anti-Spam Level

If this option is enabled, email to this user will be filtered by "Junk Email Rules", but "Content Filter" always works except you stopped Anti-Spam service. For more detail, please refer to Anti-Spam.

Disable remote email forwarding

If this option is checked, all email forwarding set in user account to remote domain is disabled.

Email Forwarding

You can input single email address or multiple emails addresses in this option. Please separate multiple email addresses with comma (,). Once you set the email forwarding, every email to this user will be forwarded to specified email address. If you want to keep a copy of email in the user inbox, please input both of this user email address and forwarding email address. E.g., if this user is test@adminsystem.com and you want to forward all emails to test@emailarchitect.net. You should input "test@adminsystem.com, test@emailarchitect.net".

User Alias

Local domain also supports user alias. User alias doesn't have real mailbox on the server. Instead, it is an email list. You can't use alias to logon EmailArchitect Email Server. Every email to this user alias will be forwarded to every email addresses in this alias. For company, the administrator can create user alias for every department, and add all the email addresses of the department’s staffs to this alias. Other people can send email to this alias to deliver the message to every staff mailbox in this department instead of send email one by one.

User alias can also act as a newsletter (mailing list). For more detail, please refer to LIST Service

Only authenticated user can send email to this alias

E.g. Company A has an alias account named "client@adminsystem.com" which contains hundreds email addresses of her clients. If "Only authenticated user can send email to this alias" option of this alias is unchecked, spammers or outsiders can send emails to this alias, which is not Company A wanted. In contrast, if "Only authenticated user can send email to this alias" option is checked, only the users under "adminsystem.com" can send emails to this alias through Web Mail or ESMTP authentication.

An alias contains all users in domain

You just need to add an alias and input * into the email list field, then email to this alias will be forwarded to every user in current domain.

Delete User/Alias

Caution: Once user account or alias is deleted, all configuration files and user folders can't be restored. If you want to disable current user/alias temporarily, you can uncheck "Active" in user/ alias setting.

Simulate User Logon

In EmailArchitect Web Administration, the "Simulate User Logon" feature is very useful to administrator to check the issue in user mailbox. It is very similar with the command "su" in unix/linux. That means the administrator can logon the user mailbox without the user's password. By default, this feature is enabled for the privacy reason. However, the server administrator can disable this feature like this:

Go to domain general setting and check "Domain administrator cannot view user mailbox."

Import bulk users from database or text file

Please refer to Tools - Scripting Utilities.

Register email address by user just like hotmail or yahoo mail.

Basically, only system or domain administrator can add user/ alias. But you can use Server SDK to write an ASP page for user registration. We provide a sample in webaccess\additonal. If you find it difficult, you may send email to support@emailarchitect.net for assistance.

See Also

Quick Tutorial  User Permissions  Domain Administration  User Administration  Services Administration  SMTP Service  POP3 Service  IMAP4 Service  Remote Object Call Service  Webmail Service  SSL Configuration  Realtime Black List  Anti-Spam  Anti-Virus  List Administration  Traffic Control  DBConnector  Mail Archive  DomainKeys and DKIM signature  Storage and User Mailbox   Incoming/outgoing Filters  Advanced Functions in Filter  Templates  

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