Mailing List Administration

How does List Service work

List is a self-management user alias in EmailArchitect Email Server. Other user can send an email to the list (alias e-mail address) with subscribe keyword in the subject, then the sender e-mail address will be added to this list. Similarly, subscribed user can send an email to the list (alias e-mail address) with unsubscribe keyword in the subject, the sender e-mail address will be removed from this list. Excluding the subscribe/unsubscribe e-mail, every e-mail to this list (alias e-mail address) will be distributed to every e-mail address in this list.

Usage Example

First of all, you need to create an alias in the domain.

For Example:

list@adminsystem.com

Please have "This alias is a mailing list" checked, and input the subscribe keyword and unsubscribe keyword.
For Example:

subscribe keyword:subscribe
unsubscribe keyword:remove

After this alias is created, every email to list@adminsystem.com with subject: subscribe will add the e-mail sender address to this alias; The email to list@adminsystem.com with subject: remove will remove the e-mail sender address from this alias.

If you check the "Only authenticated user can send email to this alias", then only the local user on the server can subscribe/unsubscribe this mailing list.

Text Footer and HTML Footer

If an e-mail with text/plain body sends to this alias, text footer will be appended to the e-mail body; if an e-mail with text/html body sends to this alias, html footer will be appended to this e-mail body text.

For example: you can add text footer and html footer like this:

Text footer:

----------------------------------------------------------------------------------
To unsubscribe this newsletter,
please email to list@adminsystem.com with subject: remove

Html footer:

<hr>
To unsubscribe this newsletter, <br>
please email to list@adminsystem.com with subject: remove
<br>

Manage Mailing List

If you want to authorize every email to this mailing list manually, you can add a rule in domain filter

If
X-Rcpt-To contains: list@adminsystem.com
Subject doesn't equal:subscribe && remove && subscribe:* && remove:*

Then
Need to be approved by: approver@adminsystem.com

Every email (except the subscription/unsubscription email) to list@adminsystem.com will be forwarded to approver@adminsystem.com at first, approver@adminsystem.com can then approve or reject this request. Note: approver@adminsystem.com must be a local user on your server, and this user must logon the web mail to manage the requests instead of retrieving the emails to local email client, otherwise this function doesn't work.

Web Subscription & Unsubscription

In the "EmailArchitect Server installation folder\webaccess\additional\" folder, there are two files named "subscribe.asp" and "unsubscribe.asp", the administrator can set it for people to subscribe & unsubscribe the mailing list by web instead of sending email.

See Also

Quick Tutorial  User Permissions  Domain Administration  User Administration  Services Administration  SMTP Service  POP3 Service  IMAP4 Service  Remote Object Call Service  Webmail Service  SSL Configuration  Realtime Black List  Anti-Spam  Anti-Virus  List Administration  Traffic Control  DBConnector  Mail Archive  DomainKeys and DKIM signature  Storage and User Mailbox   Incoming/outgoing Filters  Advanced Functions in Filter  Templates  

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